How to Use the Sumproduct Function in Excel

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 With this guide, you will know how to use the ‘Sumproduct function in Microsoft Excel.’ When it comes to using Excel, there is a range of mysteries that we haven’t unlocked yet. But while maintaining our Excel sheet, there comes the point when we need to lift heavy data from one sheet to another, or sometimes we need to find the sum of products from one or more ranges. In these cases, we cannot afford to lose time while moving like a tortoise by taking one step and calculation at a time. So, here Microsoft Excel comes to the rescue with “Sumproduct Formula” to find the sum of the products utilized on your sheet. Let’s get to know conceptual information about the Sumproduct function in Excel.

What Does Conceptual Idea about Sumproduct Function Represent?

The name itself tells the story about it. However, it’s good to clear your conceptual idea about a particular function or statement. The same goes for the Sumproduct formula, as it was mainly created to calculate the sum of the products. Now, let’s dig deep about how it was meant to be used.

Here, the function processes each quantity value (Range C3: C7) and multiples it with each price value (Range D3: D7). Then, it calculates the sum of those individual products. And in the background, it does the following calculation: =(C3* D3)+(C4*D4) +(C5*D5) +(C6*D6) +(C7*D7).

Excel users have found this function much more adaptable regardless of the difficult conceptual idea. Also, it calculates the sum of the products, but it can also be used for other calculations. And here are some examples of different applications of Excel Sumproduct Formula.

  • Finding the sum of cell values based on ‘or’ conditions
  • Finding the sum of cell values based on ‘and’ conditions
  • Finding the sum of cell values based on multiple conditions
  • Finding the count of values that satisfy one or more conditions

Now that we have understood the concept behind Excel Sumproduct Formula, we need to know when to use Sumproduct Function.

When to Use a Sumproduct Function in Excel?

The Sumproduct function in Excel is universal and versatile in nature. It means you can easily apply the Sumproduct formula in Excel for a number of situations. Let’s take a look at the references in which you can use the Sumproduct in Excel.

  • When your conditional sum contains an “or” operation, the first one suggests.
  • You can use the Sumproduct formula when you require to find a conditional count. For instance, if you need to see how many students are from grade 6. You also have an option to use COUNTIFS to calculate this data.
  • And when your conditional sum involves calculations like finding conditional average scores of the students.

It is also necessary to remember that the Sumproduct Formula can slow down your processing. So, if your sheet contains a large number of conditional sums, it is recommended to avoid its usage.

What is Sumproduct in Multiple Criteria in Excel?


Sumproduct Function in Excel


Sumproduct with ‘Multiple Criteria’ in Excel offers functionality to ease the calculation of comparing the different arrays with multiple criteria.

  • In Excel, you will find that the ‘format for Sumproduct’ with Multiple Criteria will function the same as the ‘sum of the product formula.’ There is only one difference- it will contain multiple criteria for two or more ranges and add up those products.
  • Additionally, while calculating the Sumproduct with multiple criteria in Excel, you will need to use the double (-) sign or multiply the Excel Sumproduct Formula with a numeric one. Here, the double negative sign is technically called the dual unary operator.
  • Also, you will find that the double unary operator in Excel covers the ‘True’ and ‘False’ into ones and zeroes.

You have a wholesome idea about its conceptual functionality with the above data. After this, you need to learn about its calculating formulas.

Format of Sumproduct: Single Criteria

If you are calculating the ‘Format of Sumproduct’ for single criteria, you can use this formula:

=sumproduct(–(array1 <Condition> array2)

OR

=sumproduct((array1 <Condition> array2)*1)

Format of Sumproduct: Multiple Criteria

For multiple criteria, you can use the below Sumproduct formula.

=sumproduct((array1 <Condition1> array2)*(array3 <condition2>))

How to Use the Sumproduct Function in Excel with Ease?

In this guide, you will find the steps to use the Sumproduct formula in Excel with ease, whether it is for one or more ranges.

Steps to Use Excel Sumproduct Function

  • Open the spreadsheet in Microsoft Excel: To do this, you have to double-click on the file on your computer. You are only allowed to use the Excel Sumproduct formula to add the products of two ranges, and they should be of the same length. It means you are required to have the same number of values in both the columns, as it will help you avoid the “#VALUE! ERROR.”
  • Click on the blank cell for the Sumproduct function: Here, when you click on the empty cell- it will mark as the place where the Sumproduct value will appear.
  • Tap on the function (fx) button: You can find it in the bar above your spreadsheet. Now, it will bring up the Insert Function panel.
  • Choose “Match & Trig” from the drop-down menu: Here, only math functions will appear in the function list.
  • Scroll down and tap ‘SUMPRODUCT’: It will select the Sumproduct function.
  • Press the Ok option: It will bring up the function arguments panel.
  • Tap the button in the “Array 1” blank: With this function, the panel will shrink.
  • Select the first array and click ‘Enter’: This data contains the first set of numbers you are multiplying. Now, the array will appear in the “Array 1” blank. For instance, if you click on A1 via A4, you see A1:A4 in the “ARRAY 1” blank.
  • Press the “Array 2” button blank: Again, you will see that the array is shrinking.
  • Select the second array and press the “Enter” button: With this array of cells, you will get to multiply against the first array. Now, this array will appear in the “Array 2” blank.
  • Here, if you are multiplying the additional columns, tap on the box next to the “Array 3” blank and repeat the selection process. It will open the other blank array box so you can repeat the process for another column.
  • Tap on the “OK” button: Now, the Sumproduct function will run immediately. The cell you selected will display the sum of the two multiplied data arrays.

Source:- https://technoinfo838721575.wordpress.com/2021/12/26/how-to-use-the-sumproduct-function-in-excel/

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